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Hospice Office Manager in Edinburg at Jordan

Date Posted: 3/13/2018

Job Snapshot

Job Description

The Office Manager is theprimary point of contact for the administrative office.  The Office Manager provides administrative,clerical, and logistical support for own location.    Coordinateand direct administrative support functions.


Office/FacilityOperations:  ComponentProportion 50%

  • Maintains all office equipment and arranges for any necessary repairs.
  • Make copies of forms, reports, and other items, as requested.

  • Orders and maintains an adequate supply of all office supplies and forms.

  • Ensures that filing is completed properly and timely, as requested.

  • Performs other clerical/administrative duties and special projects as assigned.

  • Responsible for management of location’s physical facilities.

  • Assists managers with preparing for staff meetings.

  • Provides administrative assistance to field staff, as requested.

  • Other duties/projects as assigned.

    Administrative Support Operations:  Component Proportion 50%

  • Manages all clerical and administrative processes.

  • Responsible for recruiting, hiring, orienting and developing office staff. 

  • Maintains all personnel files in accordance with Federal, state and regulatory guidelines.  Ensures compliance with Human Resources (HR) Policies and Procedures.

  • Meets all established deadlines for compliance with policies, procedures and regulatory requirements.

  • Understands, adheres to, and performs all duties in accordance with established agency policy.

  • Manages duties related to Payroll/Timekeeping/Account Payable/Human Resources as assigned.

Job Requirements


Education/Skills                       Bachelorsdegree preferred, or at a minimum be a High school

                                              Graduate or have a GED with prior administrative experience.    Hospice or Health care experience preferred.                                          

Certification/Licensure            None required

Special Requirements             Must be able to understandand ensure compliance with all laws, regulations, and licensing standardsrelated to preparation and maintenance of personnel files and EOB forms in aHospice Agency.  Must be proficient withbasic computer programs and be able to learn how to use new computer programsas changes or additions are made.  


Responsible to                          Administrator and/orDirector of Nursing

Dept Staff Supervised               Intake Coordinator, HRCoordinator, Patient Care Representatives, Team Secretaries,Receptionist/Administrative Assistant

Interrelationships                      All Agency employees,volunteers, and contracted staff, physicians, outside healthcare providersand/or vendors.  


  1. Have the ability to motivate others in a positive manner.

  2. Have good verbal and written communication skills.

  3. Possess well-developed interpersonal skills.

  4. Have the ability to organize work and schedule effectively.

  5. Be willing and able to foster the team and continuous quality improvement concepts.

  6. Have the ability to operate office equipment such as typewriters, adding machines, fax machines, phone systems, printers and copiers.

  7. Have a good knowledge of computers and the ability to learn new computer applications and programs quickly.


  1. Must have satisfactory references from previous employers.

  2. Must be able to pass a criminal history check.

  3. Must be able to pass a random drug test.

  4. Must have dependable transportation to and from work.